Student Research Funding

Conference travel grants

If you are planning on presenting a publication directly related to your thesis at a conference, you may be eligible for a travel grant. Eligible students include Master’s with thesis option students; doctoral students and students enrolled in a “fast-track” program. Consult the relevant section below for more details on eligibility criteria.

Value

Master's with thesis: Up to $550

Ph.D. and fast-track: Up to $800

Deadline

Prior to leaving

Before the conference

  • Download the form that corresponds to your status
  • Send us a completed application form and all required documentation. Eligibility conditions are detailed below, you will also have to identify your geographical zone.

 

Master's with theses student

Objectives

The Office of the Vice-Dean Research, Graduate and Postdoctoral Studies recognizes the importance of sharing the research findings of master's with thesis students with the broader scientific community. To this end, the Office of the Vice-Dean Research awards travel grants to these individuals so that they can present the results of their research closely related to the thesis at major conferences. The program also provides an opportunity to exchange with other researchers in one's field.

Eligibility

  • Be registered full time in a thesis program at the time of the conference;
  • Present their research at the conference within the first six terms from their initial registration in the Master's program.

Conditions

  • A student can only be awarded one grant through the completion of their program;
  • This grant can only be used to cover the cost of transportation (train, plane, bus, taxi, kilometers or other), and at the most economical rate possible. No other travel expenses are eligible;
  • The maximum amount awarded varies according to the conference location (see the map);
  • Conferences taking place in the Ottawa-Gatineau area are not eligible;
  • For students who are not departing from Ottawa to attend the conference (e.g. exchange, internship, mobility, or in cotutelle at a host institution), the maximum amount awarded varies according to the distance travelled from the location of the host institution (see map);
  • The publication and presentation must deal with research results obtained during the current program and be related to the thesis;
  • The applicant must be the first author (as listed on the official publication or conference documents) and the presenter.

Deadline

  • All applications must be submitted before the first day (official date ) of the conference. No application will be considered eligible if received at the Office of the Vice-Dean Research after the beginning of the conference. The deadlines to submit a request are:
    September 15th, January 15th, April 1st, June 1st
  • Only complete applications will be processed. Incomplete applications will be rejected. It is the sole responsibility of the student to ensure that all the required documentation and all signatures are provided with the application. If the application is refused, the student has the possibility to resubmit a second complete application.
  • Students can submit only one application per conference.

Procedure

  1. Submit the complete and signed application form and all supporting documents by email by sending clearly scanned documents to Arts.Vice-Dean.Research.Assistant@uOttawa.ca.
  2. Wait for the acceptance or refusal letter from the Office Vice-Dean Research (copies will also be sent to the academic unit, the supervisor, Human Resources Service and the GSAED).
  3. After the conference, complete the Request for reimbursement of travel expenses form (.xls) and return it, along with original receipts (including boarding passes) and a proof of attendance at the conference, to your Academic Unit. Include a proof of exchange rates used if appropriate.
  4. The applicant will receive the reimbursement. The amount awarded is the lowest between:
  • the actual cost of the transportation; or
  • the amount appearing on the geographic map.

Supporting documents to be submitted with the application (prior to the conference)

  • A complete and signed application form and a detailed recommendation from the supervisor;
  • An abstract of the publication to be presented;
  • A formal indication of the list of authors (cover page of publication or extract from the conference documentation or exchanges with the conference organizers that evidence the relevant publication and the list of authors);
  • A written proof that the publication has been accepted for presentation at the conference (issue by the conference organizers);

Download the form

 

Ph.D. and fast-track students

Objectives

The Office of the Vice-Dean Research recognizes the importance of sharing the research findings of Ph.D. and fast-track students with the broader scientific community. To this end, the Office of the Vice-Dean Research, awards travel grants to these individuals so that they can present the results of their research closely related to the thesis at major conferences. The program also provides an opportunity to exchange with other researchers in one's field.

Eligibility

Ph.D. students applying for a conference travel grant must:

  • Be registered full time in a Ph.D. program at the time of the conference;
  • Have completed at least two terms in their Ph.D. program;
  • Present their research at the conference within the first 15 terms from their initial registration in the Ph.D. program (the first term of the transfer to Ph.D. is taken as reference for fast-track students).

Conditions

  • A maximum of three grants can be awarded to a student in a regular Ph.D. program through the duration of their program;
  • A maximum of four grants can be awarded to a student who fast-track into a Ph.D. program, including any conference travel grant received while being registered in a Master's program;
  • A maximum of two grants will be provided per fiscal year (between May, 1 and April, 30)
  • This grant can only be used to cover the cost of transportation (train, plane, bus,taxi, kilometers or other), and at the most economical rate possible. No other travel expenses are eligible;
  • The maximum amount awarded varies according to the conference location (see the map of geographical zones);
  • Conferences taking place in the Ottawa-Gatineau area are not eligible;
  • For students who are not departing from Ottawa to attend the conference (e.g. exchange, internship, mobility, or in cotutelle at a host institution), the maximum amount awarded varies according to the distance travelled from the location of the host institution (see map);
  • Any approved travel can take place outside of Canada or USA (zone C, D or E). However, only one trip  outside of these zones will be funded up to the maximum value of the corresponding zone where the conference will take place (see map for details). All other subsequent approved trips in zones A, B or other will be funded up to maximum of 550$.
  • The publication and presentation must deal with research results obtained during the current program and be related to the thesis;
  • The applicant must be the first author (as listed on the official publication or conference documents) and presenter;

Deadline

  • All applications must be submitted before the first day (official date ) of the conference. No application will be considered eligible if received at the Office of the Vice-Dean Research after the beginning of the conference.
  • Only complete applications will be processed. Incomplete applications will be rejected. It is the sole responsibility of the student to ensure that all the required documentation and all signatures are provided with the application. If the application is rejected, the student has the possibility to resubmit a second complete application.
  • Student can submit only one application per conference.

Procedure

  1. Submit the complete and signed application form and all supporting documents by email by sending clearly scanned documents to Arts.Vice-Dean.Research.Assistant@uOttawa.ca.
  2. Wait for the acceptance or refusal letter from the Office of the Vice-Dean Research (copies will also be sent to the academic unit, the supervisor, Human Resources Service and the GSAED).
  3. After the conference, complete the Request for Reimbursement of Travel Expenses form (.xls) and return it, along with original receipts (including boarding passes) and a proof of attendance at the conference, to your Academic Unit. Include a proof of exchange rates used if appropriate.
  4. The applicant will receive the reimbursement. The amount awarded is the lowest between:
  • the actual cost of the transportation; or
  • the amount appearing on the geographic map.

Supporting documents to be submitted with the application (prior to the conference)

  • A complete and signed application form and a detailed recommendation from the supervisor;
  • An abstract of the paper to be presented;
  • A formal indication of the list of authors (cover page of publication, or extract from the conference documentation, or exchanges with the conference organizers, that evidence the relevant publication and the list of authors);
  • A written proof that the publication has been accepted for presentation at the conference (issued by the conference organizers).

 

Download the form

 

After the conference

Send us a breakdown of your travel expenses and the accompanying documents.

Download the form Request for reimbursement of travel expenses (.xls)

Inquiries

Arts.Vice-Dean.Research.Assistant@uOttawa.ca

* The information on this page is subject to change without notice and does not represent a commitment from the University of Ottawa.

Research travel grants

The Office of the Vice-Dean Research recognizes that travel by Master's and PhD students in the pursuit of research for their theses is important. For this purpose, the Office will henceforth offer them grants for travel outside the city when circumstances require it.

If you are going on a Research Stay, you may be eligible for a travel grant. Eligible students include Master’s with thesis option students; doctoral students and students enrolled in a “fast-track” program. Consult the form for more detailed eligibility criteria.

Value

Up to $550

Deadline

Prior to leaving

Before the research stay

  • Send us a completed application form. Eligibility conditions are detailed below.
  • Download the form that corresponds to your status

 

Master's with thesis students

Objectives

The Office of the Vice-Dean Research recognizes that travel in the pursuit of research for your thesis is necessary and important. For this purpose, the Office offers grants for travel outside the National Capital Region when circumstances require it. Travel that allows the direct collection of data for a thesis in progress will be considered. Students may conduct interviews, perform archival research or consult documents or works unavailable in the region, or may further develop their research processes by visiting a foreign lab (university or government).

Eligibility

Students enrolled in full-time studies in a Master’s with thesis program at the University of Ottawa when the research stay takes place are eligible. A single grant for the duration of the studies is allowed. At least two terms but less than six terms must have been completed when the travel takes place.

Nota Bene: All terms count including terms with leaves of absence, except for approved leaves of absence for medical, maternity or parental reasons.

Value 

The grants may only be used to cover either travel expenses (train, plane, bus or other) or accommodation expenses (accommodation and meals). Other travel- related expenses will not be reimbursed. The maximum grant is $550.

Eligibility Requirements

  • Be studying full-time in a Master’s with thesis program when the travel takes place;
  • Complete the form and the required estimated budget;
  • Clearly indicate how the research stay is related to the thesis in progress;
  • Ensure that the research director or the program director indicates his or her support in a detailed recommendation in the space provided for this purpose on the application.

Deadlines

Applications must be submitted before the travel takes place (no grants will be considered after the fact). The deadlines to submit a request are:
September 15th, January 15th, April 1st, June 1st

Procedure

  • Submit your application by email by sending the scanned documents to: Arts.Vice-Dean.Research.Assistant@uOttawa.ca
  • Wait for the acceptance or refusal letter from the Office of the Vice-Dean Research, by email (sent copy to the student’s academic unit).
  • Upon returning from the conference, complete the Request for Reimbursement of Travel Expenses form and return it with the original receipts to your Academic Unit.

Where applicable, it is the student’s responsibility to ensure that ethics approval for the research project is obtained prior to the Research travel.

Download the form

 

Ph.D. and fast-track students

Objectives

The Office of the Vice-Dean Research, recognizes that travel in the pursuit of research for your thesis is necessary and important. For this purpose, the Office offers grants for travel outside the National Capital Region when circumstances require it. Travel that allows the direct collection of data for a thesis in progress will be considered. Students may conduct interviews, perform archival research or consult documents or works unavailable in the region, or may further develop their research processes by visiting a foreign lab (university or government).

Eligibility

Students enrolled in full-time studies at the University of Ottawa when the travel takes place are eligible.

For PhD programs, a single grant for the duration of the studies is allowed. At least three terms but less than twelve terms must have been completed when the travel takes place.

For Fast-track programs, a single grant for the duration of the studies is allowed. At least two terms but less than fifteen terms must have been completed when the travel takes place.

Nota Bene: All terms count including terms with leaves of absence, except for approved leaves of absence for medical, maternity or parental reasons.

Value 

The grants may only be used to cover either travel expenses (train, plane, bus or other) or accommodation expenses (accommodation and meals). Other travel-related expenses will not be reimbursed.

The maximum grant is $550.

Eligibility Requirements

  • Be studying full-time in a PhD program when the travel takes place;
  • Complete the form;
  • Clearly indicate how the research stay is related to the thesis in progress;
  • Ensure that the research director or the program director indicates his or her support in a detailed recommendation in the space provided for this purpose on the application.

Deadlines

Applications must be submitted before the travel takes place (no grants will be considered after the fact). The deadlines to submit a request are:
September 15th, January 15th, April 1st, June 1st

Procedure

  • Submit your application by email by sending the scanned documents to: Arts.Vice-Dean.Research.Assistant@uOttawa.ca
  • Wait for the acceptance or refusal letter from the Office of the Vice-Dean Research, by email (copies will also be sent to the academic unit and the supervisor).
  • Upon returning from the research stay, complete the Request for Reimbursement of Travel Expenses form and return it with the original receipts to your Academic Unit.

Where applicable, it is the student’s responsibility to ensure that ethics approval for the research project is obtained prior to the Research travel.

Download the form

 

After the research stay

Send us a breakdown of your travel expenses and the accompanying documents.

Download the following form :

Inquiries

Arts.Vice-Dean.Research.Assistant@uOttawa.ca

* The information on this page is subject to change without notice and does not represent a commitment from the University of Ottawa.

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