Dissemination grants

For dissemination at conferences, please see our Participation in Conference Grants funding opportunity.

Financial assistance is available from the Research and Publication Committee of the Faculty of Arts for the publication and dissemination of works (e.g., books, artistic works) produced by professors in the Faculty. This funding is not intended to replace that offered by major granting organizations that subsidize publishers, such as the Canada Council and Heritage Canada.

All requests are evaluated in relation to the merit of the proposal and financial need. Grants are limited to peer-reviewed (or equivalent, depending on disciplinary standards) works and the  maximum contribution is $3000, which will be awarded following the publication of the work.


Eligibility criteria:

  1. Scholarly journals having a national or international scope, whose editorship is based at the Faculty of Arts and which are, or will be, eligible for Social Sciences and Humanities Research Council (SSHRC) or equivalent grants – please note that the University’s contribution is contingent on submission to an external peer-adjudicated grant application for journals eligible for SSHRC funding
  2. The publication of books or artistic works for which authors have to defray certain direct costs, such as payments for the right to reproduce a work (excluding the cover-page), or the preparation of special tables or maps.
  3. Scholarly production related to recordings, works of art, curatorial work, theatrical work, and any other media that would be considered as contributions to scholarship by a professor being considered for tenure or promotion at the University of Ottawa as described in the Collective Agreement. Only direct costs are eligible.
  4. Publications or artistic works that would not see the light of day without a direct grant to the publisher (for example, conference proceedings or very specialized books)

N.B.: the Committee does not fund the publication of textbooks, translations, second or subsequent editions, the preparation of an index, editing or page layout costs, or open access fees.



The following documents must accompany the application in the first three cases:

  • RE Form, duly completed and signed by the applicant and the department chair;
  • Completed Dissemination Grants form;
  • Cover letter giving the title of the work and explaining the nature of the project and why the work is not eligible for funding from the Aid to Scholarly Publications Program (ASPP);
  • Table of contents or list of compositions in a recording;
  • Up to date CV (last 8 years) in OCGS or UNIWeb format.


The following documents must be added to the application in the case of the fourth eligibility criterion:

  • The publisher's quote (please use this form for the quote) with a clear statement of the deficit anticipated (this will be subject to an independent external check; only the direct expenses of production will be taken into account)
  • The list of grants requested, for example under the Aid to Scholarly Publishing Program, as well as their evaluation reports, or a detailed statement explaining why the publication is not eligible for such grants (applications without this information will be returned).

In the event that a work is co-edited, the home universities of each editor will make equal contributions.

Proposal Submission

Applications must be submitted by email in a single PDF document which includes all elements of the proposal in the order listed above. If the deadline falls on a weekend or statutory holiday, the deadline will be extended to the next working day. Incomplete or late applications will not be accepted.

Submit applications to: Arts.Vice-Dean.Research-Governance.Assistant@uottawa.ca

The three competition dates during the academic year are April 1, September 15 and December 1. 

For more information, contact Kelly-Anne Maddox.

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