Student Research Funding

Conference travel grant

If you are planning to present a paper directly related to your thesis research at a conference, you may be eligible for a travel grant. Eligible students include students pursuing a Master’s with thesis option; doctoral students, and students enrolled in a “fast-track” program. Consult the relevant section below for more details on eligibility criteria.

Value

Master's with thesis: Up to $750

Ph.D. and fast-track: Up to $1,000

Deadline

The students must submit their application prior to leaving.

The deadlines to submit a request are:

  • September 15th
  • January 15th
  • April 1st
  • June 1st

Before the conference

Send us a completed application form and all required documentation (note: forms are different for Master’s and Ph.D students). Eligibility conditions are detailed below.

 

Master's with thesis students

Objectives

The Faculty of Arts recognizes the importance of sharing the research findings of students pursing a Master's degree (with thesis) with the broader scientific community. To this end, the Office of the Vice-Dean Research awards travel grants to these students so that they can present the results of their thesis research at major conferences.

Eligibility

  • Be registered full time in a MA with thesis program at the time of the conference;
  • Present thesis research at the conference within the first six terms of their initial registration in the Master's program.

Conditions

  • A student can only be awarded one grant through the completion of their program;
  • This grant can only be used to cover the cost of transportation (train, plane, bus, taxi, kilometres by automobile or other), and at the most economical rate possible. No other travel expenses are eligible;
  • The maximum amount awarded varies according to the conference location (see the map);
  • Conferences for which participation is restricted to graduate students are ineligible;
  • Conferences taking place in the Ottawa-Gatineau region are not eligible;
  • For students who are not departing from Ottawa to attend the conference (e.g. students who are on an exchange, internship, or in cotutelle at a host institution), the maximum amount awarded varies according to the distance travelled from the location of the host institution (see map);
  • The publication and presentation must deal with research results obtained during the current program and be related to the thesis;
  • Students who are first author of a poster presentation are eligible;
  • The applicant must present the conference paper or poster.
  • MA candidates participating in a conference solely as a session discussant are ineligible.

Deadline

  • Applications must be submitted before the travel takes place (no grants will be considered after the fact). The deadlines to submit a request are:
     

September 15th

January 15th

April 1st

June 1st

  • Only complete applications will be processed. It is the sole responsibility of the student to ensure that all the required documentation and all signatures are provided with the application. If the application is refused, the student has the possibility to resubmit a second complete application.
  • Students can submit only one application per conference.

Procedure

  1. Submit by e-mail the complete and signed application form and all supporting documents (clearly scanned) to: Arts.Vice-Dean.Research.Assistant@uOttawa.ca. Illegible documents will cause the application to be rejected.
  2. In event that an award is made, funds will be reimbursed after the conference. Complete the Request for Reimbursement of Travel Expenses form (.xls) and return it, along with original receipts (including boarding passes) and a proof of attendance at the conference, to your Academic Unit. Include a proof of exchange rates used if appropriate.
  3. The applicant will receive the reimbursement. The amount awarded is the lowest between:
  • The actual cost of the transportation; or
  • The amount appearing on the geographic zone map.

Supporting documents to be submitted with the application (prior to the conference)

  • A complete and signed application form, including the recommendation from the supervisor;
  • An abstract of the paper or poster to be presented;
  • A formal indication of the list of authors (an extract from the conference program or exchanges with the conference organizers that reference the relevant presentation and the list of authors). The MA candidate receiving the travel grant must be first author of the presentation;
  • Proof that the paper or poster was accepted for presentation at the conference (issue by the conference organizers).

Download the form

After the conference

Send a breakdown of your travel expenses and the accompanying documents.

Download the form Request for Reimbursement of Travel Expenses (.xls)

 

Ph.D. and fast-track students

Objectives

The Faculty of Arts recognizes the importance of sharing the research findings of Ph.D. and fast-track students with a broad scientific community. To this end, the Office of the Vice-Dean Research, awards travel grants to these students so that they can present the results of their thesis research at major conferences.

Eligibility

Ph.D. students applying for a conference travel grant must:

  • Be registered full time in a Ph.D. program at the time of the conference;
  • Have completed at least two terms in the Ph.D. program;
  • Present their research at the conference within the first 15 terms from their initial registration in the Ph.D. program (the first term of the transfer to Ph.D. is taken as reference for fast-track students).

Conditions

  • A maximum of three grants can be awarded to a student in a regular Ph.D. program over the duration of their program;
  • A maximum of four grants can be awarded to a student who fast-tracks into a Ph.D. program, including any conference travel grant received while registered in the Master's program;
  • A maximum of two grants will be provided per fiscal year (between May, 1 and April, 30)
  • This grant can only be used to cover the cost of transportation (train, plane, bus,taxi, kilometres by automobile or other), and at the most economical rate possible. No other travel expenses are eligible;
  • The maximum amount awarded varies according to the conference location (see the map of geographical zones);
  • Conferences taking place in the Ottawa-Gatineau region are not eligible;
  • For students who are not departing from Ottawa to attend the conference (e.g. students who are on an exchange, internship, or in cotutelle at a host institution), the maximum amount awarded varies according to the distance travelled from the location of the host institution (see map);
  • Approved travel can take place outside of Canada or the USA. However, only one trip outside of Canada or the USA will be funded up to the maximum value of the zone where the conference will take place (see map for details). All other subsequent approved trips in zones A or other will be funded up to maximum of $600.
  • The presentation must deal with research results obtained during the current program and be related to the thesis;
  • Students who are first author of a poster presentation are eligible;
  • The applicant must present the conference paper or poster.
  • Ph.D. candidates participating in a conference solely as a session discussant are ineligible.

Deadline

  • Applications must be submitted before the travel takes place (no grants will be considered after the fact). The deadlines to submit a request are:

September 15th

January 15th

April 1st

June 1st

  • Only complete applications will be processed. Incomplete applications will be rejected. It is the sole responsibility of the student to ensure that all the required documentation and all signatures are provided with the application. If the application is rejected, the student has the possibility to resubmit a second complete application.
  • Student can submit only one application per conference.

Procedure

  1. Submit by e-mail the complete and signed application form and all supporting documents (clearly scanned) to: Arts.Vice-Dean.Research.Assistant@uOttawa.ca. Illegible documents will cause the application to be rejected.
  2. In event that an award is made, funds will be reimbursed after the conference. Complete the Request for Reimbursement of Travel Expenses form (.xls) and return it, along with original receipts (including boarding passes) and a proof of attendance at the conference, to your Academic Unit. Include a proof of exchange rates used if appropriate.
  3. The applicant will receive the reimbursement. The amount awarded is the lowest between:
  • The actual cost of the transportation; or
  • The amount appearing on the geographic zone map.

Supporting documents to be submitted with the application (prior to the conference)

  • A complete and signed application form, including the recommendation from the supervisor;
  • An abstract of the paper or poster to be presented;
  • A formal indication of the list of authors (an extract from the conference program or exchanges with the conference organizers that reference the relevant presentation and the list of authors). The MA candidate receiving the travel grant must be first author of the presentation;
  • Proof that the paper or poster was accepted for presentation at the conference (issue by the conference organizers).

Download the form

After the conference

Send a breakdown of your travel expenses and the accompanying documents.

Download the form Request for Reimbursement of Travel Expenses (.xls)

Inquiries

Arts.Vice-Dean.Research.Assistant@uOttawa.ca

* The information on this page is subject to change without notice and does not represent a commitment from the University of Ottawa.

Research travel grant

The Faculty of Arts recognizes that travel by Master's and PhD students to undertake thesis research is important. For this reason, the Faculty provides travel grants for research travel outside of the National Capital Region.

Eligible students include Master’s students pursuing a degree with thesis option; doctoral students and those enrolled in a “fast-track” program. Consult the form for more detailed eligibility criteria.

Value

Up to $650

Deadline

The students must submit their application prior to leaving.

The deadlines to submit a request are:

  • September 15th
  • January 15th
  • April 1st
  • June 1st

Before the research stay

Send us a completed application form (note: forms are different for Master’s and Ph.D students). Eligibility conditions are detailed below.

 

Master's with thesis students

Objectives

The Faculty of Arts recognizes that travel by Master's students to undertake thesis research is important. For this reason, the Faculty provides travel grants for research travel outside the National Capital Region. Travel that allows the direct collection of data for a thesis research in progress will be considered. Students may conduct interviews, perform archival research or consult documents or works unavailable in the region, or may further develop their research analysis and interpretation by visiting a foreign lab (university or government).

Eligibility

  • Be registered full time in a MA with thesis program at the time of the conference;
  • Must have completed at least two terms of study, but no more than six terms before the travel takes place.

N.B. All terms count, including terms with leaves of absence. The exception to this rule are approved leaves of absence for medical, maternity or parental reasons.

Value

The grants may only be used to cover either travel expenses (train, plane, bus or other) or accommodation expenses (accommodation and meals). Other travel-related expenses will not be reimbursed. The maximum grant is $650.

Conditions

  • A student can only be awarded one grant through the completion of their program;
  • The student must clearly indicate how the research travel is related to the thesis in progress and ensure that the research supervisor or the program director indicates his or her support in a recommendation on the application form.

Deadlines

  • Applications must be submitted before the travel takes place (no grants will be considered after the fact). The deadlines to submit a request are:
     

September 15th

January 15th

April 1st

June 1st

  • Only complete applications will be processed. It is the sole responsibility of the student to ensure that all the required documentation and all signatures are provided with the application. If the application is refused, the student has the possibility to resubmit a second complete application.
  • Students can submit only one application per conference.

Procedure

  1. Submit your application by email by sending the scanned documents to: Arts.Vice-Dean.Research.Assistant@uOttawa.ca
  2. Upon returning from the conference, complete the Request for Request for reimbursement of travel expenses (.xls) and return it with the original receipts to your Academic Unit.
  3. The applicant will receive the reimbursement. The amount awarded is the lowest between:
  • The actual cost of the transportation and/or accommodations; or
  • The maximum amount of the travel grant.

NOTE: it is the student’s responsibility to ensure that ethics approval for the research project is obtained prior to the research travel if the work involves human subjects.

Download the form

After the research stay

Send the breakdown of your travel expenses and the accompanying documents to your Academic Unit.

Download the following form Request for reimbursement of travel expenses (.xls)

 

Ph.D. and fast-track students

Objectives

The Faculty of Arts recognizes that travel by Doctoral students to undertake thesis research is important. For this reason, the Faculty provides travel grants for research travel outside the National Capital Region. Travel that allows the direct collection of data for a thesis research in progress will be considered. Students may conduct interviews, perform archival research or consult documents or works unavailable in the region, or may further develop their research analysis and interpretation by visiting a foreign lab (university or government).

Eligibility

  • Be registered full time in a PhD program at the time of the conference;
  • For PhD programs, at least three terms must have been completed before travel takes place. Students who have been in the Ph.D. program for more than twelve terms are not eligible;
  • For Fast-track programs, at least two terms but less than fifteen terms must have been completed when the travel takes place.

N.B. All terms count, including terms with leaves of absence. The exception to this rule are approved leaves of absence for medical, maternity or parental reasons.

Value

The grants may only be used to cover either travel expenses (train, plane, bus or other) or accommodation expenses (accommodation and meals). Other travel-related expenses will not be reimbursed.

The maximum grant is $650.

Conditions

  • A student can only be awarded one grant through the completion of their program;
  • The student must clearly indicate how the research travel is related to the thesis in progress and ensure that the research supervisor or the program director indicates his or her support in a recommendation on the application form.

Deadlines

  • Applications must be submitted before the travel takes place (no grants will be considered after the fact). The deadlines to submit a request are:
     

September 15th

January 15th

April 1st

June 1st

  • Only complete applications will be processed. It is the sole responsibility of the student to ensure that all the required documentation and all signatures are provided with the application. If the application is refused, the student has the possibility to resubmit a second complete application.
  • Students can submit only one application per conference.

Procedure

  1. Submit your application by email by sending the scanned documents to: Arts.Vice-Dean.Research.Assistant@uOttawa.ca
  2. Upon returning from the conference, complete the Request for Reimbursement of Travel Expenses form and return it with the original receipts to your Academic Unit.
  3. The applicant will receive the reimbursement. The amount awarded is the lowest between:
  • The actual cost of the transportation and/or accommodations; or
  • The maximum amount of the travel grant.

NOTE: it is the student’s responsibility to ensure that ethics approval for the research project is obtained prior to the research travel if the work involves human subjects.

Download the form

After the research stay

Send the breakdown of your travel expenses and the accompanying documents to your Academic Unit.

Download the following form Request for reimbursement of travel expenses (.xls)

Inquiries

Arts.Vice-Dean.Research.Assistant@uOttawa.ca

* The information on this page is subject to change without notice and does not represent a commitment from the University of Ottawa.

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