Important information for Faculty of Arts undergraduates is published on the following webpage.
The Department recommends that all English students follow the progression of courses outlined on the links provided in the following table:
The most current Academic Regulations and Policies for Undergraduate Studies at uOttawa can be found at the following link.
1. During their stay at uOttawa, students must assume certain responsibilities concerning academic affairs.
2. No credit will be granted and no grade recorded for any course for which the student has not been properly registered, in accordance with the registration deadlines published in the sessional dates. Students who wish to make a change to their course selection can do so by using Rabaska. Changes to the program of studies and the selection of courses may be made only up to the closing date published in the schedule of sessional dates.
3. Students must obtain a Letter of permission before taking courses at other universities for credit as part of the Honours English degree requirements at the University of Ottawa.
4. Attendance in courses of instruction and discussion groups is mandatory. The professor will state the attendance policy on the course outline, and may exclude from the final examination any student who has not complied with this policy.
5. The professor will state the grading policy on the course outline, and may reduce grades for assignments that are submitted late.
6. Absence from any examination or test due to illness must be justified; otherwise, a penalty will be imposed. If you are sick and must miss an exam, consult a physician right away and contact your professor or the Department before your exam. Students may submit to their professor a medical certificate from their doctor or from Health Services. If the medical problem is foreseeable, the student must advise the professor before the examination date. If the medical problem is not foreseeable, the student must submit the certificate to the professor within five working days after the examination date. Absence for any other reason must also be justified in writing no later than five working days after the examination. General information about exam deferral for health reasons is available on the Health Services website. The Department and the Faculty reserve the right to accept or reject the reason offered. Reasons such as travel, summer employment, and misreading the examination schedule are not usually accepted.
7. For an extension of the time limit to complete course requirements, a student must complete the Request for a Deferred Mark form. The student must attach the medical certificate, and hand the form to the professor of the course. The professor will, in agreement with the Chair, set a date for a special examination or for handing in the assignment.
8. The use in an essay of material taken from outside sources without proper acknowledgment constitutes plagiarism, or academic fraud. An essay containing such unacknowledged indebtedness may automatically be assigned a grade of “0” and further rules and regulations of the Faculty of Arts may apply. Suspected cases of academic fraud will automatically be forwarded to the Dean of Arts for possible disciplinary action. Students should consult the Department’s Style Sheet and Working with Sources, available at the University Bookstore, to avoid committing academic fraud out of ignorance.
9. The University recognizes the right of all students to see any of their written tests, assignments or examinations within six months after their final grade has been officially posted on Infoweb. Students who are not satisfied with a mark should first contact the professor in order to request a review. Students have the right to appeal their marks (section 10.3).
10. Appeals Procedure
A student who wishes to appeal a grade should, within two weeks of the professor’s decision, write to the Chair, setting out the facts and including any relevant documents. The appeal will be considered by the departmental Appeals Committee, which may solicit additional material or information from the professor concerned. The Appeals Committee may recommend a higher mark or a lower mark if, in their view, a grade assigned by the professor is unreasonable in light of the definition of grades as set forth in the Faculty of Arts Calendar, or if evidence provided or solicited suggests the assigned grade significantly deviates from the standards reflected in other grades assigned by the professor. The Chair will make the final decision on the action to be taken and will advise the student in writing of this decision. Students cannot withdraw their appeal once a revised mark has been assigned. The student or professor may appeal the department’s final decision to the Faculty of Arts by addressing such an appeal to the Dean.
11. The University reserves the right to destroy all documents contained in a student’s file at the end of the two-year period following the student’s departure from the University. Therefore, no corrections can be made to the official transcript once this two-year period has expired.
ABSENCE FROM FINAL EXAMS: What happens if…?
1. Medical or psychological condition or a scheduled surgery.
You must advise the professor, by submitting a Request for a deferred mark form, before the examination. Before accepting the student’s justification, the professor or the Faculty Secretariat has the right to request a medical certificate from the attending physician or from a psychologist (including your name, the date of both the absence and return to studies, the consultation date, and the physician’s or psychologist’s signature), or a supporting letter issued by the University of Ottawa’s Counselling and Coaching Service. The professor or the Faculty Secretariat may ask that the medical certificate issued by the student’s doctor be validated by the University of Ottawa’s Health Services. *Students who need a medical certificate validated by uOttawa Health Services must obtain the ‘Form for validation of medical certificate by the University of Ottawa Health Services’ from their Faculty. They must have the form filled out by the attending physician and submit it to Health Services. “If the student fits the criteria set by the University to defer an exam for medical reasons, Health Services will issue a certificate [and send it by fax to the student’s faculty] ... Only students with a SERIOUS illness will be granted a medical deferral for an exam ... It is possible an off-campus doctor may issue a medical certificate, yet it may be refused when reviewed by Health Services.
It is the student’s responsibility to ensure the medical certificate from Health Services arrives at the Faculty Secretariat, and to obtain a copy to submit along with the Request for deferred mark form to the professor, before the examination.
2. Religious reasons.
You must advise the professor, by submitting a Request for a deferred mark form and a letter from your religious leader, before the examination.
3. Exceptional, documented circumstances.
You must submit a Request for a deferred mark form and justify the circumstances to the professor, in writing and with appropriate documentation, before the examination.
Unforeseeable reasons on the exam date:
4. Serious illness.
You must notify your professor or your faculty, by submitting a Request for a deferred mark form within five working days of the exam date, and a medical certificate* bearing the date of your absence. *The professor or the Faculty Secretariat may ask for the medical certificate to be validated by the University of Ottawa’s Health Services. Please also refer to Answer 1*.
5. Death and/or funeral of a close relative.
You must notify your professor or your faculty, by submitting a Request for a deferred mark form within five working days of the exam date, and a death certificate (e.g. from the funeral home).
6. Serious trauma and subsequent counselling.
You must notify your professor or your faculty, by submitting a Request for a deferred mark form within five working days of the exam date; and a supporting letter issued by the University of Ottawa’s Counselling and Coaching Service.
7. Exceptional, documented circumstances.
You must notify your professor or your faculty, by submitting a Request for a deferred mark form, a letter of justification, and appropriate documentation, within five working days of the exam date. The Department and the Faculty reserve the right to accept or refuse the reason given. Reasons such as travel, work and misreading the exam schedule are not accepted.
100 Marie Curie - (300)
Counselling and Coaching Services
- 100 Marie-Curie Private, 4th floor, right above the Campus Pharmacy (Health Services building). To make an appointment: call or leave a message at 613-562-5200, or come in person.
- uOttawa Academic Regulation 9.5: Justification of absence from examinations.
- Request for a deferred mark form
- Form for validation of medical certificate by the University of Ottawa Health Services
Official grading system
The University of Ottawa’s official grading system is alphanumeric, and it must be applied to all courses except those formally exempt by the University Senate. Indeed, in some instances, the expected learning outcomes for a course require a « Satisfactory/Not satisfactory » or a « Pass/Fail » grading scheme.
|Letter grade||Numerical value||Percentage scale value|
|Other non-numerical grades - do not affect the student's average|
- At the undergraduate level, the passing grade is usually set at D.
- “ABS” is used when a student has not attended the course and has not informed the University thereof in writing, within the time limits specified in the sessional dates section of the Web site. This symbol is equivalent to a failing grade (F).
- “EIN” is used when at least one of the compulsory course requirements has not been fulfilled. This symbol is equivalent to a failing grade (F).
- For more information on the evaluation of student learning, please refer to uOttawa’s Regulations and Policies for Undergraduate Studies
Year of study (For admission and registration in the Faculty of Arts):
|Number of credits||Year of study|
|0 to 23 credits||1st|
|24 to 53 credits||2nd|
|54 to 80 credits||3rd|
|81 and more||4th|